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Promissory note tracking software for course fees

Promissory note tracking software is a tool that records the notes a school accepts for course fees, with their due dates, and shows which have been collected. In Jamaster LMS notes are followed alongside the student's installment plan, each payment is logged with a receipt, and the remaining balance updates. Anything past due lands in the overdue receivables report, broken down by branch and date.

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The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly), and you can try it with a 10-day free demo account.

Screenshot from the Jamaster LMS interface.

Why notes are easy to lose track of

  • Paper notes sit in a folder

    Finding which notes fall due this month means flicking through the file one by one. Jamaster LMS stores every note with its due date and lists them in the notes report.

  • Paid notes are not marked as paid

    If nobody updates the record, the same family may be chased twice. Each payment is entered with a receipt and the student's balance is updated straight away.

  • Overdue amounts only appear at month end

    Many schools wait for the end of the month to see who is behind. The overdue receivables report gives that list for any date range and branch.

Note and collection tools in Jamaster LMS

  • Installment plans with notes

    Take a down payment at enrollment and cover the rest with notes; upfront, installment and partial payments sit on one plan.

  • Payments and receipts

    When a note is paid, record the payment and issue a receipt.

  • Notes report

    Choose a branch and a period to list outstanding and settled notes, then download the list as a CSV file.

  • Overdue receivables report

    Late amounts are grouped by student in a single report that advisors can work through.

  • Due date reminder task

    With the automation rule switched on, the responsible advisor receives a task when a note is 3 days from falling due.

A note from signing to collection

  1. 1

    Prepare the contract

    Settle the course fee and any discount, create the contract and connect it to the student's record.

  2. 2

    Add the notes to the plan

    Record the down payment and enter the rest as dated notes on the installment plan.

  3. 3

    Watch the due dates

    Three days before a due date the advisor receives a reminder task.

  4. 4

    Collect and close

    Issue a receipt on payment; unpaid notes stay on the overdue receivables report.

Frequently asked questions

What is promissory note tracking software?

Promissory note tracking software records notes with their due dates and separates collected ones from late ones. Jamaster LMS does this as part of each student's installment plan and balance.

How do I see overdue notes?

Overdue amounts appear in the overdue receivables report. You can run it by branch and date range and download it as CSV.

Can one student pay partly by note and partly by card?

Yes. A single plan can combine notes, upfront payments and online card payments through iyzico, and all of them reduce the remaining balance.

What does promissory note tracking software cost?

Note tracking does not cost extra; the single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly). SMS bundles are bought on their own, and you can test note tracking in a 10-day free demo account first.

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