Student tracking software with one profile per student
Student tracking software is a system that lets a school or course provider follow each learner from first enquiry to leaving, with contact, group, attendance and payment details in one place. In Jamaster LMS every student has a profile, and active, past and prospective students are kept in separate lists. It runs in the browser with nothing to install, and several branches can share one account.
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly), and you can try it with a 10-day free demo account.
What slips through when student data is scattered
Parent details live in another file
When the enrollment form is in one folder and the parent's number is in a separate spreadsheet, an urgent call turns into a search. Jamaster LMS keeps identity, parent, contact and education details on the same student profile.
Current, former and prospective students blur together
If people who left, paused or only enquired sit in one list, nobody can say who is actually attending. The system separates active, past and prospective students, and frozen enrollments appear in their own report.
Absences and unpaid balances surface late
A student missing class after class, or falling behind on payments, is often noticed only at month end. Attendance rates are reported per student, the remaining balance shows on the installment plan, and 3 consecutive absences can trigger a follow-up meeting plan.
What the student tracking software covers
Student profile and enrollment history
Every course, term and group a student has joined is listed in their enrollment history. Individual and corporate students are marked as separate student types.
Active, past and prospective lists
Current learners, alumni and prospects appear in separate lists. For prospects, meeting notes, outcomes and callback dates are stored in the same system.
Group, teacher and classroom
Each group record holds its course, teacher, classroom, level and schedule, so it is clear where and with whom a student studies. Group capacity is shown as a count such as 2/16.
Attendance rate and enrollment freeze
Attendance taken by QR code feeds each student's attendance rate. When a student takes a break, the enrollment is frozen and listed in the frozen students report.
Payments linked to the student
The contract created at the point of sale is attached to the student, and their installment plan shows what has been paid and what is still owed.
A student's path through the system
- 1
Log the enquiry
A first-time caller is added as a prospective student with a meeting note and a callback date.
- 2
Create the enrollment and contract
Once they decide to join, you choose the price and any discount, then generate a contract and attach it to the student.
- 3
Place them in a group
The student joins a group that fits their course and level, and their lessons appear on the class calendar.
- 4
Follow attendance and payments
As attendance and installments are recorded, the student's rate and balance stay current, and a pause is handled by freezing the enrollment.
Frequently asked questions
What is student tracking software?
Student tracking software is a tool that keeps each learner's enrollment, group, attendance and payment information in one place. In Jamaster LMS that information sits on the student profile and in the reports linked to it.
How do you keep track of students at a course or academy?
The simplest method is to link every student to a single record and log attendance and payments against it. Jamaster LMS reports attendance rates and installment status per student, and can plan a follow-up meeting after 3 missed classes in a row.
Can I limit which staff see which students?
Yes. Permissions in Jamaster LMS are set by branch and role at page level, so an advisor can be limited to their own branch and the pages they need.
How much does student tracking software cost?
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly). Student tracking is included in both plans. You can try it first with a 10-day free demo account.
Related solutions
- Attendance tracking software
Take attendance by QR code and report attendance rates per student and per group.
- Tuition fee tracking software
Turn monthly tuition into an installment plan and see paid, pending and overdue fees separately.
- Tutoring center software
Run class groups, parent contact and monthly tuition plans for your tutoring center from one browser tab.
- Related guideStudent Tracking System: Revolutionizing Educational Management
Move your institution to Jamaster LMS
Try every feature with a free 10-day demo account. We migrate your existing student and payment lists for free, and your team can start right away with nothing to install.
- Free 10-day demo
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- Nothing to install, runs in the browser