Art school software built around class capacity
Art school software is a program that organizes enrollment, class capacity, the lesson calendar and payments for painting, ceramics, sculpture or craft classes. In Jamaster LMS each workshop is a group whose capacity you set by the number of wheels or easels, and a capacity bar shows how many places are left. Children's, adult and portfolio-prep groups sit in one account, across several branches if you need them.
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly), and you can try it with a 10-day free demo account.
The admin side of running art classes
Only so many wheels and easels
A pottery class fits as many students as it has wheels, and one sign-up too many ruins the first session. In Jamaster you set the group capacity up front, and a count like 7/8 tells you when to stop taking sign-ups.
Short courses and re-enrollment
When an eight-week watercolour course ends, someone usually phones each student to ask about next term. Define your terms, check the term enrollment report for who has carried on, and use the past students list for your call sheet.
Adult learners who quietly drop out
Busy adults miss a couple of evenings and then stop coming without a word. After three absences in a row a meeting plan is created automatically, and the advisor sees the student's attendance rate before calling.
Features that fit a studio-based school
Workshop groups with capacity
Define each group by course, instructor, room, level and lesson pattern, and see on the groups screen which classes are full and which still have space.
Terms and levels
Set up levels such as foundation drawing, advanced oils or art school portfolio prep, plus your terms; enrollment by course shows which classes are in demand.
Flexible payments and receipts
Take a one-off summer workshop in full and a term course in installments; the remaining balance and receipts stay on the student record, and card payments go through iyzico.
Enquiries and trial classes
After an exhibition or open studio day, log callers as prospective students with notes, a score and an appointment date, then invite them to a trial class.
Instructor schedules and pay
Track each instructor's weekly teaching load, assigned classes and salary, and record expenses and staff salaries in finance.
How a term of classes runs
- 1
Open the class as a group
Choose the instructor, days and capacity for next term's group.
- 2
Fill the places
Log enquiries as prospective students and add them with a contract while places remain.
- 3
Take attendance from day one
Check students in by QR code each session so attendance rates build up on their record.
- 4
Close the term with reports
Use term enrollment and collection reports to plan which classes to run next.
Frequently asked questions
What can art school software help with?
Art school software keeps enrollment, class capacity, the lesson calendar, attendance and payments in one system. Jamaster LMS is web-based, so it opens in a browser at the studio or at home.
How do I keep track of class capacity?
Open each class as a group with a set capacity, and the groups screen shows fill levels such as 6/10 with a bar. You can see at a glance whether there is room before taking a new sign-up.
Can I run several studio locations from one account?
Yes, each location becomes a branch in Jamaster. Permissions are given per branch and role, and sales and collection reports can be run for each branch.
How much does the art school software cost?
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly). You can set up your workshops in a free 10-day demo account and try them out.
Related solutions
- Music school software
Schedule lessons, assign teachers and keep every student's monthly tuition in view.
- Dance school software
Run ballet and dance classes by age and level, and keep monthly tuition on track all season.
- Course management software
Manage courses of different lengths and prices, sales, instructors and collections in one system.
- Related guideCourse Software: Best Solutions for Educational Institutions
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