School income and expense tracking software by branch
School income and expense tracking software is a tool that lets a school follow money coming in from enrollments and payments alongside what goes out on rent, salaries and other costs. In Jamaster LMS income is covered by the sales and collections reports, while expenses and staff salaries are recorded as expense entries. Pick a branch and a date range for any of those reports, then save the result as a CSV file.
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly), and you can try it with a 10-day free demo account.
Where school finances get blurry
Sales and cash received get mixed up
The value of this month's enrollments is not the same as the money that actually came in, and one spreadsheet for both makes the school look better off than it is. Jamaster LMS keeps sales and collections in separate reports.
Branches cannot be compared
When each branch keeps its own sheet, the full picture only comes together at month end. All branches share one account, so reports can be run per branch from the same place.
Salaries are missing from costs
If teacher and staff pay is handled elsewhere, the school's real costs look lower than they are. Staff salaries are recorded with the other expenses.
Reports behind income and expense tracking
Sales report
The value of enrollments made in a period is listed by branch and date range.
Collections report
Money received as upfront payments, installments, notes and online card payments is totalled here.
Expenses and staff salaries
Costs such as rent and supplies are entered alongside staff salaries.
Overdue receivables and notes reports
Amounts still owed, including overdue installments and outstanding notes, have their own reports, so expected income stays visible.
CSV export
Every report downloads as a CSV file for use in your own spreadsheets.
Closing a month's income and expenses
- 1
Record enrollments as sales
Each enrollment is entered with its price, campaign and discount.
- 2
Post payments
Every payment received is recorded with a receipt.
- 3
Enter expenses
Add the month's costs and staff salaries.
- 4
Report by branch and date
Run the sales, collections and receivables reports for the chosen branch and period, and export them to CSV.
Frequently asked questions
How do schools track income and expenses?
The simplest approach is to record sales, payments and costs in one system rather than in separate files. School income and expense tracking software like Jamaster LMS puts income in sales and collections reports and costs in expense records.
Can I see income for each branch separately?
Yes. Sales, collections, notes and overdue receivables reports can all be run per branch, and because every branch is in one account they come from the same place.
Can the reports be opened in Excel?
Reports export as CSV files, which open in Excel and other spreadsheet programs.
What does income and expense tracking cost?
Finance reporting has no extra cost and is included in every plan. The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly). SMS bundles are purchased separately. You can open a 10-day free demo account to test it with sample figures.
Related solutions
- Promissory note tracking software
Tie promissory notes to each student's installment plan and see which are paid, due or overdue.
- Teacher tracking software
See which groups each teacher runs and how many lessons they give per week, and record salary and performance.
- Education franchise software
Run head office and every franchise location in one account, with each branch seeing only its own data.
- Related guideFinancial Management in Education: Streamlining Operations with Technology
Move your institution to Jamaster LMS
Try every feature with a free 10-day demo account. We migrate your existing student and payment lists for free, and your team can start right away with nothing to install.
- Free 10-day demo
- Free data migration
- 47 ready-made reports
- Nothing to install, runs in the browser