Tuition fee tracking software for installments, notes and collections
Tuition fee tracking software shows which of your students' monthly fees have been paid, which are still due and which are overdue. In Jamaster LMS monthly tuition is set up as an installment plan, and each installment is tracked as completed, pending or overdue. Promissory notes, receipts and online card payments through iyzico sit in the same finance screens.
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly), and you can try it with a 10-day free demo account.
Where tuition collection usually goes wrong
You only learn who paid at month end
When fees live in a notebook or spreadsheet, late payments surface only after someone reads the whole list. Jamaster LMS groups installments by status and gives overdue ones their own report.
Payment reminders depend on memory
In a busy week it is easy to forget to remind a family about an upcoming due date. The installment reminder rule creates a task for the advisor 3 days before the due date.
Split payments are hard to reconcile
When part of a fee is paid upfront and the rest by promissory note, working out what is still owed takes time. The system handles upfront, installment and partial payments together and shows the remaining balance.
Using Jamaster LMS to track installments
Monthly installment plan
Monthly tuition is defined at enrollment as a monthly installment plan, with each month's amount and due date written into it.
Installment status and balance
Installments are split into completed, pending and overdue, and the student's remaining balance appears alongside the plan.
Promissory notes and receipts
Payments made by promissory note are followed in note tracking, and every collection is recorded with a receipt.
Online card payments with iyzico
Installments can be collected online by credit card through iyzico.
Collection and receivables reports
Sales, collections, promissory notes and overdue receivables reports can be run by branch and date and exported to CSV.
Tuition from enrollment to the final installment
- 1
Set the price
Choose the course price at enrollment, together with any campaign or discount.
- 2
Build the installment plan
Split the amount into monthly installments, add any upfront payment or promissory notes, and attach the contract to the student.
- 3
Get the reminder task
Three days before each due date, a reminder task is created for the advisor.
- 4
Collect and report
Take the payment in person, by note or by card via iyzico, issue a receipt, and the installment moves to completed.
Frequently asked questions
What is tuition fee tracking software?
Tuition fee tracking software monitors whether each student's monthly fees have been paid and flags late ones. In Jamaster LMS tuition is set up as a monthly installment plan, and the status of every installment is shown separately.
How do I keep track of overdue tuition payments?
Overdue installments carry their own status in the installments list and also appear in the overdue receivables report. That report can be run by branch and date and downloaded as CSV.
Can I track promissory notes as well?
Yes. Payments by promissory note are followed in note tracking and listed in the notes report by branch and date, so in-person, card and note payments all count toward the same student balance.
How much does tuition fee tracking software cost?
The single-branch Mini plan is $49 a month, and the Pro plan for multi-branch institutions is $89 per branch per month (billed yearly). Installment, promissory note and collection tracking are included in both plans. You can apply for a 10-day free demo and set up your own tuition plans first.
Related solutions
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- Sports academy software
Run several sports, age groups and coaches from one account, and let rules handle routine reminders.
- Related guideFinancial Management in Education: Streamlining Operations with Technology
Move your institution to Jamaster LMS
Try every feature with a free 10-day demo account. We migrate your existing student and payment lists for free, and your team can start right away with nothing to install.
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